Ruby or the full wedding planning package

Ruby or the full wedding planning package

  • All inclusive wedding packages
  • Initial consultation with the bride and the groom
  • Determine the style of the wedding
  • Develop a budget
  • Unlimited phone and email questions
  • Provide three referrals price list and information packets for all vendors (venues, caterer, florist, photographer, entertainment, bakery, transportation. bridal wear, men’s formal wear, invitation, guest accommodation, linen & special decor rentals, officiate)
  • Schedule appointment and site inspection with vendors
  • Assistance with site design (selecting a color scheme, theme and style of the wedding)
  • Negotiate all vendor contracts and secure deposits
  • Coordinate vendor meetings for all vendors to attend wedding itinerary
  • Preparation of a wedding schedule/timeline and checklists
  • Assistance with tracking RSVPs
  • Final walk-through with client at selected sites in the month of the wedding
  • Plan seating arrangements for the reception
  • Final consultation with vendors the month of the wedding

One week prior

  • Final consultation with vendors the month of the wedding
  • Prepare ceremony outline
  • Coordinate details of ceremony rehearsal

Ceremony Rehearsal

  • Attend the wedding rehearsal to ensure that all participants understand their responsibilities and are aware of the flow of the ceremony
  • Final collection of wedding items at rehearsal to be set-up on wedding day, such as candles, photographs etc.

Day of Wedding

  • Coordinator services on the wedding day for a maximum of 10 hours
  • Oversee the details of the ceremony including vendor set-up, placement of guest book, programs and ceremonial items
  • Instruct ushers on proper seating and program distribution
  • Make sure table numbers, place cards, programs, wedding favors are correctly placed, candles lit, DJ on schedule, etc.
  • Make sure everybody is available and in place for the photographer
  • Distribute final payments and gratuities to musicians, officiate, etc.
  • Make sure everything is running on schedule
  • Make sure transportation is running on time
  • Assist you and your family with any matters that may arise